We recommend that you use 4D Tools maintenance features regularly. The information about the status of the data file as well as the different checks help you to verify the integrity of the data file.
You can also check the status of the data as needed, for example after a power failure or a system crash. Use the permanent sort feature if you want to sort your records in a different order than the order that was created as the data were entered. This feature is normally used only after all the data have been entered.
It is also important to compact the data regularly, in particular when you add many records and then delete them. 4D Tools indicates whether compacting is necessary based on the degree of fragmentation of the data file.
In general, you should use the 4D Tools repair features only on request by Landlord Report or 4D Tools; e.g., if either program displays an alert box indicating that the data has to be repaired.
This alert can appear when Geriatric Report opens the database or after a check by